The obligation to send certain documents in dematerialised form has driven notaries to adapt to the major challenges of dematerialisation. Despite some major progress in this area thanks to electronic deeds and signatures and Télé@ctes, there are still some gaps to be filled with regard to appropriate tools that would optimise everyday tasks.
When it comes to scanning incoming mail or sending an electronic copy of a minute-book excerpt, our range of portable scanners and scanning software satisfies the everyday productivity needs of the notarial sector, thanks to appropriate and safe solutions for the capture, conversion, sorting and archiving of documents in a variety of formats:image, pdf, sound, and handwritten notes.
Drawing up a deed of sale or a pre-nup, for example, generates many important documents of various kinds. From the drafts that follow the initial meetings to the final version of the contract, with all the appendices and amendments in between, there is often a large quantity of documents: edits, handwritten or digital annotations, comments, etc.
Our dematerialisation tools and solutions are a major asset in this daily information management task. Our portable scanners, according to the model used (IRIScan Desk, IRIScan Executive, IRIScan Pro, etc.), can scan a page of your minute-book, for example, in just one second. You can scan your stacks of documents extremely quickly and efficiently, saving precious time.
Facilitate the methodical organisation of your documents (deeds of sale, pre-nups, etc.) by scanning, sorting, and indexing your files quickly! Take advantage of the power and the advanced performance characteristics of our multi-page scanners, and adapt their applications to your own office practices.
Equip your notarial practice with powerful software packages such as Readiris™, IRISmart, IRISPowerscan™, etc. to convert your handwritten notes, paper documents, or digital files to Word or PDF. All of your colleagues will be pleased about how much time they save every day, and it's a win for your clients too.
For more than 30 years, IRIS has been developing products and solutions that are always truly innovative for specialist sectors. In the context of the new expectations and new needs of notaries with regard to scanning documents, IRIS offers cutting-edge solutions to allow every notary (irrespective of practice size) to enter the fully digital age.
Our IRISPowerscan™ document capture software adapts to the specific needs of the notarial sector. It lets you capture, sort, index, and export documents as searchable files, eliminating errors and cutting costs. It does all of this whilst boosting productivity via various channels (paper, files, or e-mail attachments).
Dematerialisation can reduce your copying, printing, and storage needs. You will reduce paper consumption in your office, as well as reducing waste and storage costs, and accidental losses. Both your colleagues and your clients will welcome an environment-friendly approach.
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