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Key benefits |
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Scan, index and archive incoming invoices
Automatically encode the invoice data and integrate these data into BOB Software
Retrieve and easily display the images of your invoices and their attachments
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Key features
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Completely integrated process into BOB Software
Generate full-text indexed documents for an easy archiving
Invoice viewer directly from BOB Software for an easy retrieval
OCR and Data extraction engine optimized
Automatic content analysis and recognition of key information
Very fast identification of suppliers
Perfect interoperability with KODAK Capture Software, IRISPdf, etc.
Direct support of most twain scanners
No template design and OCR engine training
Support of multi-page invoices and attachments
Free SQL database manager included
Client Server Application
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Automatic Invoice Processing
IRISCapture™ Pro for BOB Software is I.R.I.S.’ solution for the automatic archiving, identification, recognition and indexing of paper and electronic invoices. This solution is completely integrated with BOB Software and automatically extracts indexing information from single or multi-page invoices, coming from different suppliers and countries, in different languages. IRISCapture™ Pro for BOB Software processes color and/or black&white invoices, and is fully “dual stream” compliant.
Drag-and-drop OCR
For some invoices with non-conventional design, or coming from countries with specific invoicing rules, IRISCapture™ Pro for BOB Software offers a unique and user-friendly tool to help the indexing: the “drag-and-drop OCR”. With just a mouse click, the “drag-and-drop OCR” reads any text on the invoice, avoiding to key in the data manually.
No template design
With IRISCapture™ Pro for BOB Software, there is no need for a definition stage: neither design, nor learning of the OCR engine. Just scan directly in BOB Software or import your invoices, and IRISCapture™ Pro for BOB Software identifies the supplier and key information like dates (invoice date and due date, for example), amounts (net amount, tax amount, total amount to pay, etc.) and other useful information. For Frequent Suppliers, field tips can be given to the software via the Recognition Assistant.
Automatic archiving and Invoice Viewer
With IRISCapture™ Pro for BOB Software, all the data of your invoice is directly integrated into the accounting of your BOB Software software and the original images of the invoice is automatically archived. Once exported, the invoice can always be viewed by launching the viewer of IRISCapture™ Pro for BOB Software, where the hierarchical structure of the documents can be seen directly, without need of complex integration.
Easy steps for the Operator
1. Scan or Import your Invoices
Simply scan or import electronic invoices directly in BOB Software!
The images and texts of your scanned documents will be automatically archived and encoded. It is the fastiest and most reliable way of avoiding manual encoding mistakes: all the amounts are compared to each other in order to avoid calculation mistakes. A watched folder can also be defined for automated processing.
2. Archive your invoices
The images and texts of your invoices and their attachments will be automatically saved into an electronic archive under a unique reference number.
3. Encode your data
The intelligent recognition engine will identify the supplier and encode automatically all the data you need (Amounts, invoice number, VAT number, etc.).
4. Validate
In the validation screen, the original image of the invoices is displayed as well as the fields containing the recognized information. The operator validates the information using drag-and-drop OCR if needed.
5. Automatic integration of the data into BOB Software
The validated accounting information is directly injected in BOB Software and you can retrieve all the images of your invoices very simply in BOB Software.
6. View
With the full-text indexation and the viewer of IRISCapture™ Pro, the images of your invoices can always be viewed directly within BOB Software.
System requirements
Scanner
- Via twain driver: directly drives most of the TWAIN compliant scanners including Kodak, Fujitsu, Canon, Panasonic and Böwe Bell&Howell scanners.
- Via I.R.I.S. FastLink: all scanners supported by KODAK Capture Software (black&white, color or dual-stream) (optional)
Workstation(s)
- Pentium IV 2GHz (recommended)
- 512Mb RAM (recommended)
- 500 MB hard-disk space for installation
- Operating system: Windows XP/Windows 2000
Server
- SQL Database manager included (SQLBase or Oracle can also be used but need to be purchased and installed separately)
- Compatible Networks OS: Windows 2003/Windows 2000/Windows NT4, Unix*, Novell*, or Linux*
*Specific installation to be done by the client
This version of IRISCapture for invoices is a stand alone version. To call the IRISCapture Pro viewer from your ERP or bookkeeping software, please read this white paper
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