IRIS automatic document reading for invoice scanning and archiving

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Automatic document reading

When keeping your accounts or processing your operating expenses, you handle a large number of supplier invoices. You want to extract the data from them, export it to your accounting system and simplify the process of approving invoices for payment by using an electronic copy of those invoices.

The automated processing of supplier invoices offers several advantages:

Digitisation of incoming invoices and creation of an electronic archive

Automated extraction of data, with human verification of data not recognised with certainty

Significant time savings and considerable error reduction compared with manual encoding

Exporting to the ERP or accounting system

Electronic approval for payment, by authorised persons

Possible creation of an electronic document management application, based on the supplier invoice archive

Traceability of data and actions from the invoice through to approval

Integration and interaction with the ERP (SAP or BAAN) for approval and control (mapping)

I.R.I.S. offers high-added-value automated invoice processing solutions:

Recognition of the content of invoices from around ten countries

High productivity as no mask (template) is used, thanks to full-page and semantic recognition

Parallel inputting of paper documents and electronic documents within a single data validation process

Automatic identification of the supplier

Automatic recognition of fields by keywords and possible extension to any type of customised field

Secure transfer to accounting and management applications

Secure approval chain

Significant time savings in the processing of incoming invoices

Very quick, easily measurable return on investment.

In terms of software, I.R.I.S. recommends the leading products on the market: IRISCapture Pro for Invoices and BasWare Invoice Processing. For scanners, I.R.I.S. is a preferred partner of Kodak. For servers and physical data storage, I.R.I.S. recommends IBM.