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3. Case study:
Griffith

To respond to the requirements of a constantly faster moving economical world and meet their supplier’s payment terms, Griffith Laboratories has trusted I.R.I.S. Capture Pro for Invoices for the modernisation of its finance department through the processing of 25.000 invoices a year. Once scanned and OCR, the documents will be shared and available to anyone who needs to work with them (accounting department, budget-owners for approval, claims, etc.)

Luk Van Elsacker, Griffith Laboratories’ Finance Manager Accounting Europe explains:
“Griffith Laboratories Europe is part of a performing US family owned group and provides a wide range of taste and texture components for the food industry customers throughout the world. As a strategy to ‘Europeanize’ all departments over the past years, the finance department needs to meet new requirements; centralize routing accounting transactions, centralize reporting and financial risk management. The electronic invoice scanning and approval workflow is an important tool in meeting these objectives. Approving invoices is no longer a matter of being available on site; it simply has become a question of having access to the company’s server. Shortening the recording and approval time in a European context will allow the company to meet our supplier’s payment terms so Griffith Laboratories will remain a trusted player.”

Etienne Van de Kerckhove, CEO of I.R.I.S., comments this new important agreement:
“This project perfectly illustrates the new challenges great companies, such as Griffith Laboratories, are faced with and how IRISCapture Pro for Invoices is a tool, which helps them to adapt themselves to these new conditions. Important international players want to save time on routine work such as encoding invoices and archiving and that’s exactly what our product is offering them: time and cost savings”

Solution

Griffith Laboratories scans its incoming invoices; both raw materials and overhead costs*. Raw material invoices will be matched automatically with order and delivery information on our ERP system (BaaN), overhead invoices will be workflowed for approval towards budget-owners.

Results

Considering Griffith Laboratories actual needs and new requirements, IRISCapture Pro for Invoices shows a great number of interesting advantages:

It is a fast approval tool inside a European organisation

It allows the company to archive electronically all invoices and make them available to the users at any time

Paper invoices for approval can no longer get lost

The time spent on routine work is dramatically reduced and it therefore allows people to focus on more intelligent and added value projects

Griffith Laboratories expects to reduce the purchase ledger activities by 50%.

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