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Over the past decade, companies have had to cope with an ever growing amount of incoming information. And this information reaches companies on more and more diversified media.
To remain productive and increase their responsiveness on the market, companies need to ensure the quick centralisation of all data sources and their efficient transmission throughout the organization.
The right data needs to reach the proper person in the shortest time ever!

I.R.I.S. provides complete digital mailroom solutions fully customized for its customers. These solutions integrated with the standard acquisition and e-DCM solutions available on the market. They cover document dematerialisation, document sorting, data recognition, data extraction, indexing, dispatching and workflow. They handle any kind of incoming document - paper or electronic -, irrespective of its size, layout, content, and language. All processes are fast, easy-to-use and reliable!

To meet the specific needs of the public sector, I.R.I.S. has developed I.R.I.S. ScanMail, a web-based software solution dedicated to the reading, indexing and handling of all incoming mail. For companies of the private sector, our mailroom applications are preferably based on the company's flagship product in Intelligent Document Recognition, IRISCapture Pro.
Many examples of I.R.I.S.’s applications are available. Visit the News section on our Website or contact I.R.I.S. for more details.

Business benefits
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  • Unique portal for the acquisition of all input sources
    The incoming mail is fully centralized. All input formats (PDFs, image files of all formats, faxes, e-mails, HTML pages, etc.) are evenly handled and integrated into a custom classification system. 
  • Routine tasks handled in the mailroom only
    You centralize all routine tasks such as document acquisition, data extraction, indexing, etc. in the mailroom. Your highly skilled personnel can concentrate exclusively on more productive work.
  • Lower operational costs thanks to automatic processes
    Automatic processes replace manual operations: page rotation, deletion of blank pages, document sorting, data extraction, document indexing, etc. 
  • Increased responsiveness thanks to instant and efficient distribution of information
    Incoming documents must be prioritized and distributed correctly. The rapid flow of all pertinent information to highly skilled staff is essential to make your business more and more responsive.
  • Secured access to the available information
    You must ensure a centralised and perfectly secure access to all files and metadata. Define the access rights according to user profiles and document types.
  • Control over the information flow
    The appropriate document flow is set according to your business activity and organisational chart (succession of tasks, etc.). You have full control over the work in progress. 

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    Tools and technologies
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    Your digital mailroom application will be customized and automated according to your particular needs. The following tools and technologies are available:
  • Image processing
    Automatic image processing features such as image deskew, image despeckle, page rotation, detection of blank pages, etc. Many more features are available on demand.
  • Data reading
    Our solutions provide the fastest multilingual Optical Character Recognition engines available on the market. I.R.I.S.’s engines can read machine-printed data, hand-printed data, bar codes, banking fonts, marks in check boxes, and detect graphical data. The reading of such data is used for document identification and indexing.
  • OCR “on the fly”
    “OCR on the fly” makes it possible to instantly extract data from an image without having to retype it. This feature is particularly useful in the case of manual indexing and data validation.
  • OCR automation
    “OCR automation” enables to automate the OCR conversion and transfer of the capture data to indexing fields. The application knows which information must be picked up and used for the indexing.
  • Data extraction
    We use the latest OCR and linguistic technologies to extract the documents’ relevant data. Electronic document templates can be used to locate data. In some cases, a full page OCR is carried out to detect keywords and locate the needed data.
  • Document sorting
    Our applications are able to sort a mixture of all document types. They identify the document types according to pre-set identifiers (bar codes, OCR anchor points, patterns, logos, handwritten string, etc.).
  • Document indexing
    Document indexing is either automatic or interactive. If automatic, the application detects the needed data by itself. If interactive, custom index cards (using highly automated tools) are used.
  • Conversion into searchable PDF files
    IRISPdf can execute text recognition and produce editable, fully searchable PDF documents (in color, grayscale, or B&W). With IRISPdf, your scanned documents are directly available for document search and retrieval in the central database.

    • Next steps
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    Pressemitteilung

  • Come Discover I.R.I.S.’ Unique Mobile Scanning Range at CES 2009
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